This data protection information relates to the following situation:
As an employee, you have consented to Koblenz-Touristik GmbH (hereinafter: Koblenz-Touristik) publishing photos showing you (individual and group photos) and your name on its website and that the aforementioned photos and your name may also be published on print or e-mail flyers, in print or e-mail invitations, event coordination communications and newspapers for the purpose of promoting and organizing events that Koblenz-Touristik (co-)organizes.
As an employee, you have consented to Koblenz-Touristik mentioning you as a contact person in the following social media offers and/or - if the occasion arises - introducing you personally and also publishing your surname, first name, function, contact details, photo - individually or in a group:
- Instagram (provider: Meta Platforms Ireland Limited, Ireland
- Facebook (provider: Meta Platforms Ireland Limited, Ireland)
- YouTube (provider: Google Ireland Limited, Ireland)
- LinkedIn (provider: LinkedIn Ireland Unlimited Company, Ireland)
- XING (provider: New Work SE, Germany)
General information on data processing:
Photos and videos are also personal data if they show recognizable persons. With your consent, Koblenz-Touristik will use photos and/or videos that show you. In addition, Koblenz-Touristik will publish your name on its website and for other self-promotion measures or (in the case of additional consent) also in its social media offerings in accordance with the consent given.
Below you will find further information on these processes in accordance with Article 13 GDPR:
A. Names and contact details of those responsible under data protection law:
Controller:
Koblenz-Touristik GmbH, Bahnhofplatz 7, 56068 Koblenz,
Managing Director: Claus Hoffmann
Telephone: 0261 303 88-0
Fax: 0261 303 88-11
E-mail: info@koblenz-touristik.de
Website: www.koblenz-touristik.de
B. Data protection officer
Koblenz-Touristik has effectively appointed a data protection officer (Mr. Frank Giebel) at
3rd Mind Business Consulting GmbH
Langer Weg 60, 65760 Eschborn, Germany
available at DSB-Service@3rd-mind.de
C. Principles of this data protection information
Article 13 GDPR establishes an obligation to provide information when collecting personal data, e.g. when storing and using photos/videos on the Internet, as well as when collecting names, contact details, etc. This information serves to fulfill the obligations of the controllers under 1) and 2) in accordance with Article 13 GDPR.
D. Individual processes
1.use of names and photos on Koblenz-Touristik websites and other use for self-promotion (without social media)
a) Description of data processing, purpose, recipient
Koblenz-Touristik publishes information about Koblenz-Touristik so that its customers, business partners and third parties can gain an impression of Koblenz-Touristik and its work. If Koblenz-Touristik has received consent to do so, it will also use photos of its employees and mention their names, for example on print or e-mail flyers, in print or e-mail invitations, event coordination communications, on its own websites, newspapers and reports, to promote and organize events that Koblenz-Touristik (co-)organizes. This serves the purpose of self-promotion. Our Internet pages are also accessible to search engines. You must therefore expect that your name and image may also be found by search engines.
If you have given us your consent to publish your name, we may also publish your name in the self-promotion described above, e.g. as a contact person for a specific activity. This data can also be found by search engines.
We or third parties, possibly also on our behalf, may produce new photos or videos showing you in the future. At the latest before publishing these photos or videos, we will inform you of the planned publication in accordance with section C.1 of the information. If you do not agree or do not fully agree to publication, you can notify us accordingly. Publication will then not take place. If no such notification is made, we will use the photos/videos as required in accordance with section C.1.
The image or video files will be stored on our servers and made accessible to the employees responsible internally (marketing, event organization).
In the event of publication, your image data and your name may be passed on to service providers involved in this respect. A targeted transfer of your personal data to a so-called third country is not planned.
We store and process your image data and information for active use for self-promotion/event implementation until you withdraw your consent. After that, the data will only be stored for documentation and legal prosecution purposes.
b) Note on special categories of personal data
Under data protection law, data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or health data are subject to special protection. Since even glasses, walking aids, headgear or skin color can be included in this information, the consent must also cover this information. We have taken this into account accordingly in the consent text.
c) Legal basis
The legal basis for the processing of your name and the photos/videos for self-promotion by Koblenz-Touristik and the implementation of events (co-)organized by Koblenz-Touristik is your consent, see Art. 6 para. 1 lit. a) GDPR. The storage for documentation and legal prosecution purposes is based on Art. 6 para. 1 lit. f) GDPR. These are also our legitimate interests.
d) Withdrawal of consent
You can revoke consent you have already given in whole or in part at any time. We will then immediately remove your photo, video and name from our website. If your photo, video and name have also been used in print products, we will continue to use the copies that have already been printed. In the event of a new edition, we will then ensure that your photo and name no longer appear.
2.social media: Mention in the social media offers of Koblenz-Touristik as a contact person and/or - if the occasion arises - introduce you personally and also publish your surname, first name, function, contact details, photo - individually or in a group)
a) Description of data processing, purpose, recipient
If you have given your consent, we may mention you as a contact person in our social media offers, introduce you there personally - if the occasion arises - and also publish your surname, first name, function, contact details, photo - individually or in a group. This serves the self-promotion of Koblenz-Touristik and the implementation of events (co-)organized by Koblenz-Touristik.
The social media offers may also be accessible to search engines and are also evaluated by the social media providers for advertising purposes. You must therefore expect that your name and image may be used by them for other purposes. The providers of the relevant social media services are primarily responsible for this.
The image or video files are stored on the IT systems of the social media providers. Your personal data may be transferred to a third country. In these cases, however, we ensure that the measures required under the GDPR are taken to ensure an adequate level of data protection.
Further information is available from the respective social media providers:
YouTube privacy settings - How does YouTube work?
b) Note on special categories of personal data
Under data protection law, data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or health data are subject to special protection. Since even glasses, walking aids, headgear or skin color can be included in this information, the consent must also cover this information. We have taken this into account accordingly in the consent text.
c) Legal basis
The legal basis for the processing of your name and the photos/videos in social media offers of Koblenz-Touristik is your consent, see Art. 6 para. 1 lit. a) GDPR. The storage for documentation and legal prosecution purposes is based on Art. 6 para. 1 lit. f) GDPR. These are also our legitimate interests.
d) Withdrawal of consent
You can revoke consent you have already given in whole or in part at any time. We will then remove your photo, video and name from the social media offers, insofar as this is technically possible.
D. Your rights as a data subject - overview:
You have the following rights as a data subject:
- The right of access under Article 15 GDPR
- The right to rectification under Article 16 GDPR
- The right to erasure under Article 17 GDPR
- The right to restriction of processing under Article 18 GDPR
- The right to data portability under Article 20 GDPR
- The right to object under Article 21 GDPR
-The right to lodge a complaint with a supervisory authority under Article 77 GDPR